Filling out a W-4 is less mind-boggling than you think.
One of the first things you have to do when you get a new job is filling out a Form W-4 [Employee’s Withholding Allowance Certificate]. It is essential to complete a W-4 correctly because it determines how much tax will be withheld from your pay and how large your tax refund will be.
The first half of the form is pretty easy. You just have to fill in your name, address, and marital status.
Then you have to figure out how many allowances to claim. This number will determine the amount of your withholding.
Number of allowances to claim
Generally, the number of allowances you should claim will correspond to the number of personal and dependency exemptions you can claim on your tax return, but this is not always the case. Claiming zero allowances will result in the maximum amount of tax withheld. Every additional allowance you claim on top of that means that a little less tax is withheld.
You’re a Dependent:
If you can be claimed as a dependent on someone else’s tax return (ie: your parent’s, aunt’s, etc.), you should claim zero allowances. When you’re a dependent, the person who claims you get the benefit of your personal exemption and you, yourself, will end up owing slightly more in taxes. Hence, the tax should be withheld at the maximum rate of zero allowances.
You are Single:
As a single taxpayer, your W-4 form is straightforward enough but you do have several options when it comes to claiming allowances.
- If you’re single with one job, the allowances to exemptions ratio don’t exactly hold true. Most single people claim one allowance. However, this is likely to result in a refund. If you prefer the extra money after filing, then claiming one allowance is the choice for you.
- Claiming two allowances would get you closer to your exact tax liability, but may actually result in some tax due. That being said, you would have more take-home pay throughout the year since your employer wouldn’t be withholding as much tax from your paychecks.
Essentially you can choose whether to claim one or two, depending on the rest of your tax situation, but it’s probably safer to claim one.
You are Married:
Have you tied the knot? This can drastically change your tax situation. Don’t worry; it’s typically for the better. Being married opens up a few doors for you when it comes to tax benefits. You can now file a joint tax return. This is the absolute ideal filing status in regards to taking advantage of your benefits as a taxpayer. In most cases, being married also allows you to claim more allowances on your W-4.
- If you are married with no children, you should claim two allowances.
- If you are married with one child*, you should claim three allowances.
- If you are married with two children*, you should claim four allowances.
Other Situations:
Things get a little more complicated if you have multiple jobs, your spouse works, or you intend to itemize your deductions. In these cases you should turn your attention to page two of the W-4:
- Deductions and Adjustments Worksheet: Use this worksheet if you plan to itemize deductions on your tax return or claim adjustments to your income.
- Two-Earners/Multiple Jobs Worksheet: You will be directed to use this worksheet from the Personal Allowances Worksheet, line h. It is only necessary if you are married and earning a combined income of over $20,000 or if you are single with two jobs earning over $50,000.
The IRS also has a withholding calculator on their website that can give you a second opinion on how many allowances to claim.
The last thing you need to do is figure out if you are exempt from withholding. For most, this is not the case. Essentially, you are only exempt from withholding if all of the following is true:
- you aren’t a dependent,
- you had the right to a refund of all income tax withheld last year, and
- you are not required to file a return this year.
If you are exempt, you can write exempt in line seven. You’re done! All you have to do now is sign the form and hand it over to your employer.
Update Your W-4 For A Larger Refund or More in Your Paycheck
Even if you’ve been at your job for a while, it’s a good idea to monitor and, if necessary, update your W-4 every year. This is especially true if there’s been a major event in your life such as a marriage or the birth of a child.
The goal is to get your refund or tax due as close to $0 as possible. Getting a big refund when you file taxes is a great feeling. It can also trigger that your withholding needs to be adjusted. The reality is that you could be enjoying that money throughout the year instead of having it withheld from your paychecks.
Regardless, during tax season you’ll need to report the total earnings and tax withheld on a tax return. Use RapidTax to file your taxes without a hassle and receive the maximum refund possible!
Hello. I have a very important question. So i am not married with two kids which i do not plan on claiming because i owe thousands in taxes so therefore the father claims them. Now what do i fill out on my w4 form? Do i put two even though i will not be claiming them during tax season?
Hi Maritza,
No, if you are not claiming them, then you shouldn’t count them when filling our your W-4 exemptions. Instead, you should claim 0 or 1 on your W-4.
Last year my my grandmother filled out my W 2. She told me I would get no money back. I had worked quite a few hours and thought it was weird but sent it in anyway. Later we began to suspect her of having dementia. I work the same job now and am getting a bit back. Is there any way to get money that was withheld from me last year.
Hi Jnece,
I am not sure of your exact situation, but if you are saying you thought your grandmother filled out your tax return, but in reality, she didn’t, then you can still file your taxes (and should). You have up to 3 years from the tax deadline for that tax return to receive your tax refund. However, it’s best to file your taxes from that year sooner rather than later.
To do so, simply go to our “Create an Account” page and select from the “tax year” drop down menu whichever year you need to file for (Sounds like you will need to select Prior Year 2012). Then, you can simply report your tax information. When finished, be sure to submit. After it’s reviewed, you will be able to download the return, print, sign and mail it to the IRS (you can not e-file prior year returns), so you will have to mail it in. They will then process it (which will take a month to two months) and deposit your refund in your checking account or send you a check (whichever you select).
I am confused as to what to fill out on my w4 for line g I have 3 kids and will be making less than than 65,000 on letter d I put 3 so should line g b 5?
We both works,Im self employ,husband have salary, we make about 95.000 a year, married, two children, 14 and 15 years old. what number we need to claim to avoid own taxes? we have 5 kids ,but three of them works and doing their own taxes. Should we claim 0, or 1?
Hi Nadia,
If you are claiming two kids, then the total of exemptions between you and your husband is 4 (one per person). I suggest you claiming two and your husband claiming two. You can however, claim less, so each of you can claim one or zero and you will have lower tax liability and a larger refund.
Hello Tax Advisor,
I’m married with two children and so my allowances have been 4 in previous years. My wife just started her first job and was given a w-4 to fill. I read online that I should leave my w-4 as is and select on her “Married but withhold at higher single rate, zero allowances”. Is this good advice?
Thank you
Hi Carlos,
Yes, that is correct. Basically, the combined total of allowances on both you and your wife’s W-4 forms should total 4. In other words, you can claim 4 (as you currently have on your W-4) and your wife 0 or in other case, you each claim 2. As long as your combined total equals 4.